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Real Estate Transfer Returns

 

Place date of conveyance on the deed:

The date of the conveyance must be on the deed because the register of deeds is required to place it on the transfer form.  Any deeds or land contracts presented for recording without the date of conveyance will be rejected.

 Use new form:

The new Wisconsin  Real Estate Transfer Return forms, PE500 (rev. 11/97), are required for conveyances of real property which occurred in 1998.

 Print or type legibly:

The new form will be scanned by on optical character recognition (OCR) device.  Therefore, you must type or print clearly in black ink.  You may not use white-out or dry-line because they flake off easily which would harm the OCR device used to read the information on the forms.  Use correction tape such as Avery 1/6 inch wide #05101.

 No cross-overs:

You may not cross-over your errors on the form because the OCR device cannot interpret the information.  You may use correction tap such as Avery 1/6 inch wide #05101.

 Don't write in blue area:

Do not write in the blue area even if you run out of space. Just get as many letters in as you can.  Leave a space between words.  If you need more room for the legal description, use space 48.  If space 48 is not sufficient, attach an 8.5 by 14 inch sheet of paper with the legal description on the back of the form.

 Lot size: Round to whole numbers:

For line 51 a or b, use whole numbers and don't add ":plus or minus" 
(+ or -).  This line does not determine your assessed value; it is just a rough approximation.  For condos, use the dimensions or approximate acreage (to nearest whole number) of the entire condominium.

 Use care when signing:

Don't let your signature drop down into the next white areas because this will make those areas illegible and render the form unacceptable.

 Complete the entire form (except section X):

You may contact Robert Steffes with the Department of Revenue at (608) 266-3964, or this office at (608) 685-6230 and we will help you as best we can during this challenging transition.

 Consider using a computer program:

Info-pro at 153 South Macy Street, Fond du Lac, Wisconsin  54935, (920) 924-9200, has a computer program that lines up with the new transfer form when used with Microsoft Word or Word Perfect and an HP LaserJet printer.  If you obtain a copy, let us know what you think of it.
 

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